Job Description

Job Title:
Accounting Assistant (Two Positions) (6 Month Term)
Posted Date:
25-08-2014
Location:
Chalk River, Ontario, Canada
Description:

The Accounting Assistant I is responsible for the routine processing of invoices and expense claims. This role is expected to provide support to the Accounts Payable section through financial, administrative and reporting services while meeting all month-end deadlines.

DUTIES

  • Under supervision, processes entry of invoices, payables uploads, cheque requisitions, and other data into a database or filing system. Maintenance of hard-copy and soft-copy filing systems.
  • Liaises with suppliers, buyers and other internal stakeholders to answer routine questions and resolve issues affecting payments.
  • Process and audit internal and executive expense claims to ensure the expenses are in compliance with AECL's policies and procedures.
  • Reconciles vendor statements, validates terms for payment and implements other internal quality controls.
  • Organizes, prioritizes, and expedites invoices to customers or internal departments before the established deadlines.
  • Provides general assistance to the staff within the branch by issuing and/or filing correspondence, including maintenance of the AP email inbox.
  • Provides assistance to all team members, confirming procedures and providing backup assistance when and as required.

QUALIFICATIONS

  • Post secondary education in Business Administration or equivalent and a minimum of 1-2 years practical experience
  • Practical knowledge of Accounts Payable processes and general basis of accounting principles
  • General knowledge of accounting circle to validate invoice accuracy
  • Knowledge of the Microsoft Office Suite and Oracle financial software
  • General provincial and federal tax knowledge
  • General knowledge of company and divisional standards of document control, records management and archival of accounting records and their associated documentation
  • Understanding of internal Accounts Payables, Procurement and Travel procedures
  • Detail-oriented to identify discrepancies and errors in formatting of documentation as well as any inconsistencies in accounting data and records
  • Problem solving skills to assist in rectifying problematic invoices and payments
  • Organizational and prioritizing skills to meet high volume demands in a timely and efficient manner
  • Oral and written communication skills to relay information during one-on-one sessions to interpret existing procedures to customers and coworkers
  • Tact and courtesy in dealing with internal customers
  • Ability to get and maintain Level 1 Security Clearance

AECL has an Employment Equity Program and encourages applications from women, Aboriginal Peoples, visible minorities and persons with disabilities.





 

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