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You are viewing a vacancy at St. Michael’s Hospital, now a member of a new health network along with Providence Healthcare and St. Joseph’s Health Centre. Together, we are committed to a shared purpose of advancing the health of our patients and our urban communities.

Admin Assistant - Director - Applied Research Health Centre

Competition #:814543

Job Title:Admin Assistant - Director - Applied Research Health Centre

Department:Applied Health Research Center

Job Category:Research

New Work Type:Full-Time Permanent

Positions Available:1

Union Affiliation:NU

Posted Date:13/11/17

Closing date:23/11/17

Salary Range:$26.37 - $31.51 per hour

FTE Assignment (Cas=0.000001):1.0

The Applied Health Research Centre (AHRC) is part of the HUB Health Research Solutions, a unified approach to health research that includes the Clinical and Business units of the AHRC, the Health Economics expertise from the Centre for exceLlence in Economic Analysis Research (CLEAR) and the Knowledge Translation (KT) expertise from BreaKThrough KT Services. Fully integrated with the Li Ka Shing Knowledge Institute of St. Michael’s Hospital, the AHRC is the only fully University of Toronto affiliated non-profit academic research organization (ARO) in Toronto, Canada. The AHRC operates as a business unit basing its operations on a cost recovery model.

Focusing on excellence in clinical research methodology and operations, the AHRC houses leading research methodologists and statisticians with distinct expertise in both randomized and non-randomized clinical research designs, and qualitative research methodologists for mixed methodologies.

A one-stop-shop for clinical research, the AHRC’s services include:

  • Study design, methodology, epidemiology, registry science, and qualitative research
  • Biostatistics consulting
  • Protocol and case report form development
  • Project, site, data, and safety management
  • Qualitative data collection, coding, and analysis
  • Quantitative data analysis and medical writing
  • Multi-centre clinical research coordination
  • IT support for clinical research
  • Contracts and financial management
  • Quality assurance

Since launching in May 2009, the AHRC has been engaged in more than 150 projects in a variety of therapeutic areas such as neurology, infectious diseases, nephrology, critical care medicine, emergency medicine, and cardiovascular medicine. Our projects range from single centre projects to large, international, multi-centre projects with thousands of patients.

The Administrative Assistant to the Director, AHRC is the administrative point of contact between the Director, AHRC and the AHRC staff, internal partners, and external clients. The Administrative Assistant, Director, AHRC, will:

  • provide personalized support in an effective, systemized, and timely manner
  • handle the Director’s requests and queries in an appropriate fashion
  • work closely on a one-one basis to achieve the Director’s (as well as departmental and hospital) goals and objectives
  • ensure effective communications between the Director and all relevant stakeholders
  • be up to date on business software applications


  • Maintain and triage all email correspondence and reply to individual messages, as appropriate
  • Delegate tasks and follow up, as appropriate
  • Maintain calendar, arrange meetings and appointments, and provide reminders for both Director and Associate Director, AHRC
  • Maintain business software applications (e.g. Evernote, Todoist, Dashlane)
  • Maintain up-to-date Curriculum Vitae (CV) and CV modules (e.g. Common CV)
  • Prepare and format documents (e.g. grant applications, forms, abstracts, teaching materials, correspondence, memos)
  • Assist in the coordination of University of Toronto courses led by Director and/or Associate Director, AHRC
  • Conduct ongoing expense review, tracking, and reporting
  • Responsible for payroll processing and answering payroll questions for staff reporting into the Director, AHRC
  • Coordinate and arrange all necessary travel arrangements for the Director, AHRC and Associate Director, AHRC (and at times for other members of the AHRC staff)
  • Provide backup support for other members of the Administrative Support team when required
  • Perform other duties as appropriate and necessary for the efficient functioning of the office of the Director, AHRC


  • Program diploma, Undergraduate degree or equivalent experience
  • Previous experience as an administrative assistant 
  • Full proficiency in the use of MS Office software (Word, Excel, PowerPoint, Outlook)
  • Up to date on cross-platform and task management applications
  • Working knowledge of clinical research terminology would be an asset
  • Proficiency in English
  • Excellent written and oral communication skills
  • Discretion and strict confidentiality
  • Superior organizational and time management skills to manage and prioritize workload.
  • Excellent decision making and problem solving skills
  • Ability to multitask, work accurately and effectively under pressure, meet deadlines, and remain composed in high-pressure situations