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Project Coordinator - Design & Architecture

Competition #:796637

Job Title:Project Coordinator - Design & Architecture

Job Category:Planning

New Work Type:Full-Time Permanent

Positions Available:1

Union Affiliation:NU

Posted Date:11/01/17

Closing date:29/01/17

Salary Range:$28.58 - $33.62 per hour

Length of Temporary Assignment:N/A

FTE Assignment (Cas=0.000001):1.0

The Project Coordinator, Design and Architecture will lead the development of clinical and non-clinical space design standards for implementation, as well as standards for both clinical and non-clinical (office) furniture standards. This role will also be responsible for managing the approvals around furniture purchasing and will oversee the furniture contract agreement.


Management of the programming and architectural design process to support all corporate projects including;

  • Develop and maintain the master drawings of the facility in Revit
  • Liaising with key stakeholders to interpret and establish project requirements, project feasibility, design parameters, schematic design and priorities to achieve consensus on proposed design solutions and the implementation process
  • Consolidation and interpretation of user requirements, production/coordination of the project requirements into a spatial design, development and creation of functional program, project design and construction documents (with professional Architects and Consultants where utilized) including scope of work,  tender documents, construction drawings, value engineering, specification writing and oversight of the budget requirements
  • Review and completion of functional programs and capital equipment lists and budgets for the Senior Leadership and/or the Ministry of Health and Long Term Care
  • Manage outside consultants and vendors related to the project’s design development and implementation, liaison with cost consultants and/or Engineering Department (when utilized)
  • Participation in the planning for short-term and long term project prioritization and budget development, and the decisions related to the physical facilities to meet Hospital objectives and the Master Space Plan
  • Creation of space plans, furniture layouts as required
  • Participate on various internal committees relating to facility development and long-range planning, support to the Hospital Space Committee and Master Space Committee
  • Consult with external related organizations to share best practices

Provide project coordination for new construction, renovation projects and redevelopment of the physical facilities of the Hospital which includes;

  • Management and tracking of all associated contract documentation related to construction projects including processing and administering invoices, payments, project administration documents, deficiency reports and track spending
  • Completing the review of project documentation when consultants are utilized, completion of necessary documentation to acquire building permits from the City of Toronto
  • Liaising with authorities of appropriate jurisdiction, and preparation of documents for approvals
  • Management of contract administration including supervision of scheduling, review of project documentation and shop drawings, budget and project document administration
  • Management of project cost control and schedule control
  • Liaising regularly with users to provide project status, manage expectations and concerns proactively
  • Actively engage users and implement changes in scope of work
  • Represent users and directly manage contractors and/or act as Owner Representative at construction site meetings with contractors and consultants (when utilized)
  • Coordination of Hospital service departments (i.e. Engineering, Telecommunications, Information Technology, Environmental Services, Finance) via team/move meetings and/or regular project progress reports to ensure active input on project planning, scheduling and completion of associated assigned duties
  • Commissioning of project including ensuring the provision of maintenance, operation and certification documents and post-occupancy evaluation with user groups and consultants
  • Perform all projects with minimal disruption to the Hospital via hospital-wide communication when impacted and proactive execution of duties
  • Participate in and support strategic planning activities of senior leadership as required and appropriate


  • Minimum 5 years work experience in Project Coordination and Design/Architecture is required.  Healthcare specific experience is preferred
  • Post Secondary Degree or Diploma - design and/or architecture related is required
  • Ability to communicate with a wide variety of stakeholders in diverse professions, industries, and areas of expertise
  • Demonstrated ability to use  Microsoft Office (Word, Excel, Outlook, Powerpoint, Visio, Project), AutoCAD, Revit, Adobe