Job Number: 882612

Category: Administrative and Clerical Support

Positions Available: 1

Years Experience Required: 2

Location: Toronto, Ontario

Posted Date: Sep 20, 2021


Administrative Secretary
Shkaabe Makwa


Position Description:

Shkaabe Makwa is a Centre for First Nations, Inuit and Métis Wellness at CAMH that supports culturally relevant systems initiatives to achieve health equity and community wellness in collaboration with First Nations, Inuit and Métis communities and service providers across Ontario. Through the implementation of wise practices, evidence-based models, trauma-informed interventions, and the advancement of research, Shkaabe Makwa strives to transform health outcomes which harmonize traditional knowledge and medical expertise.


Shkaabe Makwa is   seeking a First Nations, Inuit or Métis person for a full-time permanent position as the Administrative Secretary. The Administrative Secretary provides administrative and secretarial support to the Wellness Innovation (Implementation and Workforce Development) portfolios within Shkaabe Makwa. Reporting to the Manager, Provincial Initiatives the incumbent will work closely with program staff and management in supporting their administrative activities. Your duties will include scheduling and organizing meetings, booking venues and catering for events, organizing travel arrangements, drafting letters, contracts, and supporting training and events (in-person and virtual). The Administrative Secretary will also have a strong understanding of social media and be responsible for supporting and monitoring social media channels. They will be responsible for developing creative promotional materials and resources (one-pagers, templates, newsletters, posters, and social media posts). Duties will also include preparing presentations and other documents, taking meeting minutes and other administrative duties as required.


This position requires the incumbent to be First Nations, Inuit or Métis. The successful candidate will possess a post- secondary diploma, and two (2) years of secretarial/administrative experience. Excellent event planning skills, as well as financial administration skills, in order to be able to track actual spending against conference project budgets. Possess strong writing skills, including the ability to proof read documents, write meeting summaries and other documents for both internal and external audiences. Superior interpersonal, organizational, problem solving, and client-centered skills, detail-accuracy oriented, particularly while working under high-pressure situations, and dealing with conflicting priorities. The Administrative Secretary must demonstrate utmost confidentiality in all situations and have the ability to work as a member of a larger team. The incumbent will be able to multi-task, and work efficiently and effectively under minimal supervision, while being adaptable to different styles of leadership. The Administrative Secretary will possess excellent organizational, planning and time management skills. Demonstrated commitment to principles of equity, inclusivity, respect and social justice. Demonstrated success working within interprofessional teams and in partnerships with groups such as Indigenous direct service providers, consultants, Elders and Knowledge Keepers, people with lived experience and decision-makers. The ability to work with clients and stakeholders of diverse cultural and social backgrounds is necessary. Familiarity with Ontario’s Mental Health and Addiction system/services. Strong PC software skills including experience with Microsoft Office (Word, Access, PowerPoint, Excel), CRM (Salesforce), internet search and an ability to learn new programs quickly. Experience using web-based survey tools (Survey Monkey and RedCap) and experience hosting large events/webinars using virtual platforms (WebEx/Zoom) is required. Additionally, data entry and evaluation skills are considered a strong asset. Bilingualism in French/English or an Indigenous language would be an asset.


Please Note:  This full-time, permanent position is part of the OPSEU Bargaining Unit.

Salary Range: $27.72 - $31.95 per hour


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CAMH is a Tobacco-Free Organization.

CAMH is fully affiliated with the University of Toronto and is a teaching hospital and research institute.  As a CAMH employee, you will be expected to actively support CAMH’s teaching and research activities, in addition to supporting the clinical work of the hospital.

At CAMH, we strive to be an equitable and inclusive employer. Our commitment to equity is grounded in an institution-wide commitment to achieving a working, teaching, and learning environment that is free of discrimination and harassment.

CAMH actively seeks candidates from First Nations, Métis and Inuit, racialized and LGBTQ2+ communities, women, and people with disabilities (including people who have experienced mental health and substance use challenges).

We encourage people from all backgrounds to apply to our positions.

We thank all applicants for their interest. Please inform us if you require accommodations during the interview process.