Payroll/Accounting Clerk-FT 40


Immediate Supervisor:Director of Accounting

Position Status:FT

Hours per week:40



JOB TITLE: Payroll /Accounting Clerk   DEPARTMENT: Accounting


IMMEDIATE SUPERVISOR: Director of Accounting and Payroll Services     




JOB SUMMARY: The payroll /accounting clerk is responsible for the overall verification and accurate processing of bi-weekly payroll according to department/hospital policies and labor regulations. The payroll /accounting clerk is also responsible for preparing reconciling schedules and reports for the accounting department, including assisting in the year-end audit.




Education: Associate degree in business-related field or relevant work



Training:  Six months.


Experience: Six months of experience in an office setting.


Job Knowledge: Understanding of general payroll processing. Must be able to

communicate with employees regardless of background. Must be proficient typist and able to operate Microsoft Office products at intermediate level within 6 month training period. Understanding of hospital computer system a plus.




Responsibility For: Processing payroll and related tax filings, preparing bank reconciliations and journal entries, closing of patient accounts systems, processing patient refund checks, preparing and distributing monthly billing to outside vendors, collecting and preparing reports of statistical indicators, assisting with financial reports for monthly packet, and other duties as assigned.


Physical Demands: Moderate walking, standing, stooping, bending and lifting. Sitting for long periods of time at a computer. May be required to lift medium weights up to 25-50 lbs. Normal or corrected vision is essential for long periods of working with numbers and computer. Must have good hearing.


Special Demands: Willingness to do repetitive work, ability to work under pressure with strict deadlines and interruptions, ability to work cooperatively with others, good relations with employees and all visitors. Ability to maintain confidentiality because of access to payroll and financial information. Must have ability to work independently with minimal oversight. Requires attention to detail and extreme accuracy. Must have a high level of understanding of hospital policy and procedures and ability to incorporate them into the payroll processing function.







  1. Processing payroll and payroll reports. 20%


  1. Preparing bank reconciliations and journal entries. 20%


  1. Monthly reports. 20%


  1. Processing patient refund checks. 10%  


  1. Daily/monthly closing of patient accounts. 5%                                                          


  1. Miscellaneous duties as assigned. 25%