Surgery Scheduler- FT 40


Immediate Supervisor:Director A/C, Oncology, Surgery

Position Status:FT

Hours per week:40 hours



hourly or salaried: hourly
Departments: Surgery
Position Status: FT
Shift: Days
Hours per week: 40 hours
Weekends: No

Work hours are 9:30 6:00 P.M.

Job Summary:
Under the direction of the Director of Surgical Services, this position schedules surgery, endoscopy, oncology, and ambulatory care procedures, utilizing knowledge of physician procedures, privileges and block time when appropriate.  Enters required patient data and specific patient requests in Enterprise-Wide Scheduling.  Types up the tentative and final Surgical Services Daily Schedules.  Sets up the surgical services schedule board for the next department workday as indicated in the final Surgical Services schedule, and emails to other departments requiring a copy of the schedule. Notifies the Surgical Director of any changes to the next day’s schedule. Enters daily patient charges for the Anesthesia Dept and Surgical Services. Answering a multiline phone system. Work closely with physicians and their office managers.  Assists in the transport of patients as needed.


Education: High school graduate or GED.  Basic Life Support (BLS) certification required within six (6) months of start date.

Training: Three months. Keeps all mandatory Education current.

Experience: One plus years of hospital based clinical or scheduling experience.

Job Knowledge:         

Knowledge skills and abilities acquired in one year of customer service in scheduling, reception, basic medical terminology preferred. Excellent organization and prioritization skills. High attention to detail. Excellent communication skills. Proficient in the use of computers and electronic mail. Ability to work in a fast-paced department.


Performance Requirements:

Responsibility For:

Researches and validates specific physician privileges. Schedules procedures in appropriate rooms. Sets the final schedule and distributing to the Operating Room, Ambulatory Care Unit and Oncology Unit daily. Maintaining the schedule logs for all areas; Operating Room, Ambulatory Care Unit, Endoscopy, Oncology Unit. Documents physicians’ specific requests and maintains complete and accurate information. Maintains system integrity and confidentiality of data. Notifies Director Surgical Services of scheduling conflicts or noncompliance with policy. Corrects or modifies discrepancies in scheduling. The ability to work effectively and cooperatively with others to achieve the Harrisburg Medical Center’s mission. The ability to maintain patient confidentiality. Avoids Gossip. Communicate messages and information in a timely manner. Sets the Surgical Services schedule board up for the next workday. Assist with office management responsibilities as directed.

Physical Demands:

Normal daily activities require minimal lifting (10-25 lbs.). Majority of day consists of walking and sitting. Assists in the transportation of patients as required. Visual, auditory, communication acuity needed.