Position: Executive Director
Site: MaRS Centre, Toronto
Reports To: Scientific Director
Salary: Commensurate with level of experience
Hours: 35 hours/week
Status: Full-time, Temporary
The Ontario Institute for Cancer Research (OICR) is seeking an Executive Director to provide strategic and operational leadership and vision to the 3CTN program in collaboration with the 3CTN team, the Scientific Director, and the Steering Committee. In this capacity the Executive Director functions in multiple roles and manages multiple projects of high priority, complexity, long-term duration and across the pan-Canadian 3CTN community. This includes oversight of the central 3CTN coordinating centre located at OICR, and oversight and coordination of the pan-Candian network of cancer research centres.
Leadership of Central Coordinating Centre:
•Oversee the efficient and effective day-to-day operation of 3CTN central coordinating centre and 3CTN team;
• Ensure effective systems and policies/procedures are in place in the Coordinating Centre to support the internal operations and the external 3CTN Network activities, metrics and deliverables, to allow for regular evaluation of program components, to be able to measure successes against the approved Business Plan; and
• Ensure effective collaboration and communication with OICR departments interfacing and external stakeholders with 3CTN.
Financial planning and management, and risk management:
• Oversee the development, management and monitoring of the 3CTN Central Coordinating Centre budget, analyze and validate key performance indicator reports, and assess, and plan for corrective action, as required;
• Oversee the tracking and reporting on Coordinating Centre deliverables, including realistic forecasts of expectations (e.g., milestones, budget and timing); Lead course correction, as needed; and
• Collaborate with OICR finance to ensure timely and effective management of financial matters, including invoices, reporting, budget analysis, and forecasts, approve 3CTN expenditures in compliance with OICR policies etc.
Human resources planning and management:
• Oversee, manage, develop and coach 3CTN staff in the central coordinating centre;
• Monitor staffing requirements for organizational management and program delivery;
• Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations;
• Lead the recruitment process for selecting staff that have the right technical and personal abilities to help further the 3CTN mission and objectives. This includes development of job descriptions, postings, process for role evaluations in collaboration with HR department; and
• Monitor the performance of staff on an on-going basis and conduct annual performance reviews in line with OICR policies, and coach and mentor staff as appropriate to improve performance.
Leadership of the pan-Canadian 3CTN Network of Cancer Research Centres
Leadership, program strategic planning and management:
• Contribute to the definition, development of strategic plans and solutions and lead the implementation of those plans to increase the likelihood of success in achieving 3CTN goals and objectives as per approved Business Plan, and the next phase of 3CTN beyond the current Business Plan;
• Recommend timelines and resources needed to achieve the 3CTN vision, and strategic goals and objectives;
• Seek and build stakeholder involvement with 3CTN’s strategic direction to enhance ongoing Network operations further national rollout, and develop the future business plan;
• Plan, develop and coordinate projects, as per 3CTN Business Plan, across the 3CTN Network and its stakeholders. Identify benefits that will be realized upon or following project completion, as appropriate to the scale and scope of the project;
• Oversee the planning, implementation, execution and evaluation of special projects
• Monitor and enhance ongoing excellence, evaluation, and consistent quality of 3CTN Network activities to ensure the operation of the organization meets the expectations of its stakeholders, and is in line with the 3CTN Business Plan; and
• Facilitate the development and coordinate the submission of grant proposals and scientific activities through development of processes to review concept proposals, Letters of Intent, RFAs, Peer review panels and award of funds where applicable.
Operations of 3CTN Network:
• Oversee the efficient and effective operation of the 3CTN Network and ensure systems are in place to track Network metrics, milestones, and deliverables, to allow for regular evaluation of program components to measure successes, to be communicated to the Steering Committee, funders, and other 3CTN constituents;
• Oversee the operational aspects of planning, implementation and evaluation of the 3CTN Network set up, activities and services. Develop approaches that provide the necessary regulatory, operational and quality infrastructure to support 3CTN activities;
• Oversee the development of the required 3CTN Network committees and working groups, the required structures and documentation such as Terms of Reference, Membership lists, and the ongoing Secretariat;
• Define, develop and lead the implementation of operational plans and solutions that increase productivity and/or quality across 3CTN Network and stakeholders:
• Lead the organization of strategic teams;
• Lead the evaluation and development of education activities and supporting initiatives that facilitate compliance with regulations and guidelines;
• Liaise with existing clinical trial operations resources to leverage expertise and resources that will enhance clinical trial and translational research conduct;
• Assist with the identification and adoption of additional best practices for translational research and clinical trials; and
• Facilitate efficient 3CTN Network activities related to trial initiation through development of common contracts, and budgets where applicable and feasible.
• Ensure ongoing excellence, and consistent quality of systems to ensure efficient operations of the Network, and recommend timelines and resources needed for improvements to achieve 3CTN goals and objectives;
• Identify, assess, recommend to and inform the Scientific Director and 3CTN stakeholders of important internal and external issues that affect the organization. Propose contingency plans to remedy important issues; and
• Foster effective team work across the 3CTN Network, its stakeholders and the 3CTN Coordinating Centre team.
Financial planning and management, and risk management:
• Oversee the development, management and monitoring of the 3CTN Network budget, analyze and validate key performance indicator reports and, assess, and plan for corrective action, as required;
• Oversee the tracking and reporting of 3CTN Network deliverables, including realistic forecasts of expectations (e.g., milestones, budget and timing); Lead course correction as needed;
• Oversee timely and effective management of 3CTN Network financial matters, including distribution of funds to network centres, invoices, reporting, encumbrances, budget analysis, and forecasts, etc;
• Oversee and contribute to the establishment of and reports on 3CTN activities, appropriate key project/3CTN milestones;
• Jointly with Scientific Director and Funders develop and oversee the 3CTN fund raising proposals to secure the funds for implementation and sustainability of the 3CTN Program;
• Develop, lead and implement fundraising activities;
• Provide the Scientific Director, Funders, and Steering Committee with comprehensive, regular reports on 3CTN activities to ensure appropriate allocation of resources to meet 3CTN project requirements and the revenues and expenditures of the organization;
• Identify and evaluate the risks to the organization, recommend and implement measures to control risks, and lead process improvements; and
• Lead (jointly with the Scientific Director, where appropriate) the engagement of 3CTN partnering organizations and funders to ensure the 3CTN meets its vision, and goals and objectives
• Refine and implement communications strategies with the goal of creating a stronger brand for 3CTN;
• Determine detailed information requirements of 3CTN stakeholders; develop a process for ensuring two-way communication, across the 3CTN Network and its stakeholders;
• Communicate with 3CTN stakeholders to keep them informed of the work and progress of the organization, and to identify changes in the community served by 3CTN;
• Establish good working relationships and collaborative arrangements with community groups, funders, governments, all cancer sites, and other 3CTN stakeholders to help achieve the goals of the organization;
• Act as a spokesperson for the organization (jointly with the Scientific Director when appropriate). Develop and defend solid actionable recommendations;
• Conduct official correspondence on behalf of 3CTN, (jointly with the Scientific Director when appropriate);
• Represent the organization in the clinical research community activities to enhance the organization's profile; and
• Communicate the value of the 3CTN Program, through public forum presentations and publications.
• In collaboration with legal counsel, develop, negotiate and execute agreements with 3CTN cancer research centres, funders and service providers.
Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner.
• At a minimum Master’s Health Sciences, Science or related field;
• Extensive clinical research, trial conduct and clinical research operations experience required preferably in cancer;
• Experience running a large research program;
• Strong leadership and communication skills;
• Management experience in the not-for-profit sector, preferably in a clinical research setting;
• Experience with problem solving complex situations and under high pressure;
• Excellent organizational, time management and project management skills; and
• Budget and finance skills
OICR is an innovative cancer research institute located in the MaRS Centre in the Discovery District in downtown Toronto. OICR is addressing significant challenges in cancer research with multi-disciplinary, multi-institutional teams. New discoveries to prevent, detect and treat cancer will be moved from the bench to practical applications in patients. The OICR team is growing quickly. We are innovative, dedicated professionals who bring expertise to each of our roles. We are looking for individuals interested in being part of a culture of excellence that will result in Ontario being recognized internationally as a leading jurisdiction for cancer research.
Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Research, Innovation and Science.
For more information about OICR, please visit the website at www.oicr.on.ca.
CLOSING DATE: Until filled
OICR is an inclusive employer dedicated to building a diverse workforce. We encourage applications from all qualified candidates and will accommodate applicants’ needs throughout all stages of the recruitment and selection process. Please advise the Recruiter to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation will be addressed confidentially.
The Ontario Institute for Cancer Research thanks all applicants. However, only those under consideration will be contacted.
Resume Format: If you elect to apply, you will need a text or HTML version of your resume so that you can cut and paste it into the application box provided. Before you submit the completed application, you will be asked to attach one or two files to your application. Please attach your resume as a .doc file.