Careers at UHN

Job Description

Administrative Assistant III - Toronto, Ontario


Position: Administrative Assistant III
Site: TORONTO GENERAL HOSPITAL (Lucliff Place Building)
Department:  Critical Care Services Ontario
Reports to: Supervisor 
Hours: 37.5 hours per week
Salary: $25.13 to $31.41 per hour
Status: Temporary Full Time (18 months)

University Health Network (UHN) is looking for an experienced professional to fill the key role of Administrative Assistant III in our CCSO Department.

The Energy of the City. The Rewards of a Great Career.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here.


The Administrative Assistant III exercises considerable judgment, flexibility and independence to provide complex secretarial and administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing department budgets; completing payroll; maintaining budget for professional development funds; attending meetings along with minute taking; survey development and analysis; presentation development; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned. Opportunity to work with and provide support within a multi-person administrative office environment.


• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
• Four (4) years related secretarial support experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment, including MS Word, Excel, and PowerPoint. Experience with MS Access an asset
• Previous supervisory experience preferred
• Experience working in a health care environment an asset.
• Excellent organizational and time management skills; ability to prioritize and deal with multiple tasks in a dynamic environment
• Excellent budget and financial follow-up skills at the secretarial level
• Very good interpersonal and customer service skills  
• Very good verbal and written communications skills
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

For additional information on Critical Care Services Ontario please go to:

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

POSTED DATE: January 23, 2020  CLOSING DATE:  Posted Until Filled

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.

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